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Hiring & Payroll

Application and Eligibility

Candidate completes application for employment online.

Candidate has financial aid eligibility confirmed by Work Study team.

Work Study team sends candidate and hiring supervisor email with estimated eligibility.  If a candidate is determined ineligible or there is additional information needed to determine eligibility, an email will be sent to only the candidate.

The Interview

Hiring supervisor will reach out to eligible candidates within 5 business days to arrange an interview or request additional information.

Interviews may be conducted in-person, using remote video or a phone call at the hiring supervisor's discretion.

Hiring supervisor selects candidate(s) with whom they will move forward and sends an Offer Letter to those chosen.  The Offer Letter is contingent on a background check clearance.

The Background Check

Work Study team initiates background check and candidate receives an email with link to authorize.

Authorization must be completed within 5 days of receipt or it may expire.

Background check result compilation typically takes anywhere from several days to a few weeks to complete.

Once the background check is completed and reviewed, supervisors are notified of results and instructed to call candidate.

Supervisor and candidate determine first date of work, which must be at least 5 business days notice, and supervisor notifies Work Study team of the selected date.

New Employee Paperwork

Hiring supervisor discusses employment requirements and details listed below with candidate:

  • Candidate must complete UltiPro/UKG Onboarding:  This link will be sent in an email with the subject line "Welcome Aboard!" from . It contains all the pre-employment paperwork needed and should take a new hire 30-45 minutes to complete.
  • Candidate must complete Federal Form I-9:  This link will be sent in an email with the subject line "Welcome to American Public Education, Inc" . It is launched through our third party vendor WorkBright and is completed entirely online.  A new hire must complete this as soon as possible.  The new hire will have the ability to select a person of their choosing to review and attest they've viewed their required identification document(s).

Candidates who have questions about the process may contact either their hiring supervisor or the Work Study team.

Start Work Upon Completion of All Above

Once a new hire completes all onboarding tasks our Human Resources team and/or central Work Study team will notify the hiring supervisor that the employee may begin work.